Say goodbye to messy scheduling and hello to organized time planning with Zoho Calendar! Learn how to harness its full benefits for better productivity.
Overview
Hey, there! If you want to get more organized and have more control over your scheduling, Zoho Calendar is the tool you need. It’s a full-featured calendar from one of the most trusted brands in business software, and it’s easy to set up and use.
This article will introduce you to Zoho Calendar and discuss its benefits for individuals, businesses, companies, and organizations. We’ll also guide you on how to set up your calendar, adjust your settings, create invitations or group meetings, import other calendars like Google Calendar and Outlook, sync with other Zoho apps, and benefit from valuable integrations. Finally, we’ll give you an overview of the different pricing plans available for Zoho Calendars.
What Is Zoho Calendar?
Are you seeking an all-in-one, streamlined calendar solution that fits your needs? Look no further than Zoho Calendar. Zoho Calendar is a complete package that helps you manage and organize your events, meetings, tasks, and projects.
It’s a robust calendar offering various features to help keep track of your schedule. You can view multiple calendars side-by-side, set recurring events, or even set alarms to remind yourself of important deadlines. It also integrates with other business tools like Zoom and Slack and cloud storage services like Dropbox and Google Drive.
You can customize the look and touch of the calendar with attractive layouts and colors or use it with innovative features like automated reminders for events and meeting invites. Plus, it’s agile enough for businesses of any size – large teams can set up groups in Zoho Calendar for easy collaboration – while smaller ones can use the single-user mode with their domain name.
So, Zoho Calendar is the perfect fit for all your scheduling needs, whether planning a vacation or just keeping your business organized.
Setting Up Zoho Calendar
Whether you’re new to Zoho Calendar or already familiar with the platform, getting it set up for the first time can be a breeze. Here is a simple way to set it up quickly:
- Log in to your Zoho account and go to your home page.
- From there, go ahead and click the “Calendar” icon.
- The calendar option will take you to the main page of calendar settings, where you can select a calendar type— from daily, weekly, monthly, and more.
- Once you’ve selected your view mode and other preferences, you can create your calendar to your desired taste.
From here, you can add events and create groups or categories for specific items like meetings or reminders. With Zoho Calendar’s intuitive user interface, setting up your account will take only minutes. You can even apply custom colors to each type of event to help keep track of everything immediately!
Adjusting Your Settings in Zoho Calendar
So, you know what Zoho Calendar is and what makes it great. But do you want to know how to adjust your settings for the best possible experience? Of course, you do! And here, we explain each part separately in detail.
- Time Zone Preferences
You can customize your time Zone preferences to reflect all events, meeting times, and notification times at the appropriate time zone. This setting will help ensure everyone is on the same page with dates and times, even if people in your teams in different locations view the calendar.
- Alerts & Reminders
Zoho Calendar allows you to set up alerts and custom reminders for each event or meeting. This way, you’ll never forget about a necessary appointment again! You can also invite various team members to a meeting with a single click, making coordinating between team members or colleagues easy.
- Customizable Views
You can also customize how your calendar is displayed—from daily to monthly views—and which events are visible in each opinion. Whether you’re a daily planner or weekly scheduler, Zoho Calendar has an idea that’s just right for you.
These are some ways Zoho Calendar helps you ensure all your events, meetings, and tasks happen on time. With its intuitive interface and customizable settings, Zoho Calendar is something you want to check out!
Setting The Week In Zoho Calendar
Getting the setting right is essential when using the Zoho calendar weekly setup feature. You want to ensure you’re getting all the events and that your calendar’s setup is optimal for your workflow.
The first step in setting up your week is to set the correct number of days. You can choose from one to seven days for the display and move forward or backward in time by selecting the arrow buttons on either side of the day.
You can add additional weeks by clicking “+ Week” in the top left corner of your calendar view dashboard. This way, you can quickly check your upcoming events within a certain period to better plan and manage your time.
Once you have the number of days you need, you can tweak the overall look of your calendar by customizing it with different colors for different events — making them easier to classify at a glance. Plus, color coding lets you see which activities are more urgent or essential than others without reading every description detail in your calendar!
Invitations With Zoho Calendar
Zoho Calendar also allows you to invite guests to events. Ensuring everyone is on the same page is a breeze with Zoho Calendar, where you can send invitations quickly and easily. You can even customize the invitation with lines of text if you wish!
And, if you ever need to make changes or update people on something, it’s just as easy to do that too. All your guests will receive an update with their new invitation or change once you hit send. This invitation customization feature helps eliminate confusion and assures everyone of the latest information.
Ensuring your guests get the correct information at the right time is a breeze with Zoho Calendar’s invitations. With its simple invitation system, you don’t need to worry about misunderstanding or confusion – just hit send and be on your way!
Building a Group in Zoho Calendar
Bringing your team together is easy with Zoho Calendar. Building groups ensures everyone can collaborate in one place and easily access their shared calendar. With Zoho Calendar, you can create a group to keep all the organizers, teams, workforce, presenters, and attendees in the loop of events, meetings, and conferences.
Here’s how it works:
- Create a group for each event or workspace.
- Invite everyone to join the group by adding their email address from the ‘Invite‘ tab under the Group Settings.
- Add people as admins or moderators to manage group events and activities and to keep everyone informed about upcoming events or changes.
- Monitor responses of all accepted invitations in real-time from the ‘Responses’ section within Group Settings and get notified when someone joins or leaves the group as an admin or moderator.
- Share important documents and activities with other members in your group using Google Drive, Dropbox, OneDrive, Box, etc., through links while creating an event or activity in your calendar.
- Consolidate all your teams’ activities into one view with filters to quickly see which team members are available for which activities at any given time based on their other schedule commitments.
By utilizing these features, you can establish an efficient workflow for collaboration that will help ensure everyone is on the same page about upcoming events and activities!
Importing A Google Calendar into the Zoho Calendar
Zoho Calendar looks fantastic, and you want to get up and running with this excellent time management software. You might have a Google Calendar that you want to import into Zoho Calendar. The good news is that it’s possible! Importing your Google calendar into Zoho Calendar has been made simple and easy.
Here’s how you can do it:
- Log in to your Zoho Calendar account
- Go to the Settings section
- Select “Integrations” from the left sidebar of your dashboard
- Select the “Google Calendar” tab
- Click the “Connect” button and follow the instructions on the screen
- Your Google calendar importing will begin automatically
When the calendar finishes syncing, the zoho calendar integration system will add all your events from Google to Zoho – so you don’t have to worry about manually re-entering everything. You’ll also be able to access both accounts from the same interface – making life and work much easier!
Benefits of Using Zoho Calendar
When it comes to why you should use Zoho Calendar, the benefits are plentiful. Zoho Calendar is a powerful and user-friendly scheduling solution that offers various features to help you better organize your events and tasks. Here are some of the crucial benefits of using Zoho Calendar:
Easy Scheduling: Zoho’s intuitive drag-and-drop scheduler lets you quickly and easily plan events or add tasks. You can customize the scheduling view to display events differently, such as day, week, or month.
Calendar Integration: Zoho Calendar lets you sync with other popular calendars, such as Outlook and Google Calendar, so your events stay current across multiple platforms.
Collaboration Tools: With its collaboration tools, such as shared calendars and event notifications, Zoho makes it easy for groups to collaborate on tasks and projects.
Task Management: Zoho Calendar also provides helpful task management tools, including reminders for upcoming tasks, recurring notifications for deadlines and assignments, and color codes to make it easier to identify critical tasks.
Real-Time Syncing: The Calendar is synced in real-time across all devices connected with your account, so you can always stay updated on changes to your schedule no matter where you are.
Easy access to meetings and events: Zoho Calendar is helpful for quickly getting an overview of your meetings and events and configuring invitations to share with other attendees.
User-friendly interface: The interface design of Zoho Calendar is made with the user’s taste in mind—it’s intuitive and user-friendly, so you don’t have to be tech-savvy to start using it.
Syncing options: What’s especially great about Zoho Calendar is that you have multiple options for syncing your calendars across devices. You can sync directly with Google Calendars or synchronize within the same domain.
Multiple views: With its multiple views, you can easily customize how you want your calendar displayed—from a simple day view to a detailed month view of your agenda items. You can even switch between side-by-side opinions if need be.
Customization options: Zoho Calendar also allows for customizations like color coding events, adding custom background images, creating custom calendar themes, etc., allowing you to make your calendar look just how you like it!
Features of Zoho Calendar
With Zoho Calendar, you get many features that simplify organizing and tracking your events and plans. Plus, it has a design with modern teams’ tastes in mind, so the features are versatile enough to accommodate any user. Here are simply a few of the features that make Zoho Calendar stand out:
- Intuitive calendar view
No matter how you view your Calendar, Zoho Calendar has got you covered. You can easily switch between week, month, day, or list views with a single click or tap. Plus, with its elegant design and intuitive interface, keeping up with your events is a breeze.
- Simple event creation
Creating an event in Zoho Calendar only takes a few clicks or taps. You can quickly set up the time and location for any meeting or event, invite participants using their email addresses or phone numbers, and add details like notes and attachments.
- Recurring events
Zoho Calendar makes it easy to set up recurring entries for things like birthdays, anniversaries, or any other repeated events on your calendar. It allows you to choose the exact frequency at which they occur and conveniently adds them every time they’re due!
- Seamless Integration
You can easily integrate Zoho Calendar with other productivity tools like Clickup and Microsoft Outlook for seamless coordination among team members. This coordination means that everyone on your team will have access to the same calendar and be able to collaborate more efficiently.
- Customization Options
You can customize Zoho Calendar with themes, fonts, colors, and layouts so your calendar looks as you want. Depending on your needs, you can add custom views to easily switch between different perspectives, such as daily, monthly, or yearly views.
- Calendar Sharing
Using Zoho Calendar, you can easily share your calendar with others. You can create individual calendars for each team member, group calendars for multiple members, or public calendars accessible to anyone. It’s easy to add, remove, and update calendar users as needed.
- Mobility
Zoho Calendar can be accessed anytime, anywhere, from any device. You can view your upcoming events, create new calendar entries, and manage tasks. This mobility feature makes it easier to stay organized and productive, even when you’re away from your desk.
Zoho Calendar is an intuitive, user-friendly calendar app that efficiently manages your busy schedule. With its comprehensive features and powerful tools, Zoho Calendar lets you stay on top of your calendar easily. Now that you understand the many benefits of using Zoho Calendar, why not try it?
Pricing Details of Zoho Calendar
With Zoho Calendar, getting all the same features, you’d expect excellent scheduling software, and more is possible—without breaking the bank. You can use Zoho Calendar for free and unlock many features you need daily.
For those who want even more out of Zoho Calendar, take your pick; you contact customer support to see if they have custom advanced-priced plans, but for now, the calendar is a free product for all registering customers.
Technical Details
Regarding technical details, Zoho Calendar includes web Cal as an import/export format and is available as an app on both iOS and Android.
All data is securely stored and encrypted in transit using SSL/TLS encryption, receiving an A rating from Qualys SSL Labs security scans.
Now that you know more about pricing and technical details when it comes to Zoho Calendar, why not give it a try for yourself? It’s the perfect solution for busy teams wanting to stay organized with their schedules!
Zoho Calendar Scheduling
If you’re looking for a suitable way to manage your scheduling and calendar events, Zoho Calendar could be the perfect solution. There are a few key steps to getting set up with Zoho Calendar, so you can immediately utilize all its features.
First, you must create an account quickly by signing up on the Zoho Calendar website. Once you have your account, you can customize your calendar by going to the Settings page and selecting what view you’d like to use, such as a daily, weekly, or monthly view. You can customize the layout and colors and add custom views matching your needs.
Zoho Calendar makes it easy when you’re ready to start adding and managing events. You can quickly input entry details, such as the date, time, event title, and location. You can also set up event reminders, invite guests, and attach files. To make it easier to manage your calendar, you can create individual calendars for each team member, group calendars for multiple members, or public calendars accessible to anyone.
Finally, Zoho Calendar offers convenient mobility features to access and manage your calendar anytime, anywhere, from any device. You’ll be able to view events you already have scheduled, create new calendar entries, and manage tasks on the go, making it easier to stay organized and productive.
8 Tips for Effective Scheduling
To effectively manage your scheduling with Zoho Calendar, here are a few tips to take into account:
- Set up events in advance and send out reminders. One of the best features of Zoho Calendar is the ability to set up events and send out notifications in advance. This reminder option helps ensure that everyone knows when and where an event is taking place, and it also gives people more time to plan for the event and prepare for their attendance.
- Allow for the easy exchange of data. Zoho Calendar has several features that make it easy to exchange data and information between multiple users. From shared views to calendar invitations and event creation, Zoho Calendar makes it simple for teams to stay in sync.
- Make use of the integrations. Zoho Calendar integrates with a variety of third-party applications, including Google Calendar and Outlook, so that users can easily sync their events with
- Utilize alerts and notifications. Zoho Calendar also allows users to set alerts and warnings for upcoming events so that people can be reminded of when and where an event occurs. This alert system ensures that everyone stays up to date and can attend the event, making the scheduling process much less stressful.
- Leverage the feature-rich dashboard. Zoho Calendar provides users with a complete dashboard of all their events to view their schedule at a glance and stay on top of their commitments. This feature-rich dashboard is a great way to monitor upcoming events and know what’s coming up.
- Manage time zones. Whether you’re scheduling events with coworkers, clients, or partners, Zoho Calendar makes it easy to track different time zones. The ability to set custom reminders and notifications in different time zones keeps everyone on the same page.
- Easily import and export events. Zoho Calendar makes it easy to import and export events from other calendar applications, such as Google Calendar or Outlook, so users can have their events synced up in one place. This import and export function saves time and simplifies the scheduling process.
- Integrate with other Zoho products. Another great feature of Zoho Calendar is the ability to integrate with other Zoho products, such as Zoho CRM and Zoho Projects. This integration capability allows users to keep track of their tasks and projects efficiently.
You need to know some tips for effective scheduling to gain maximum efficiency from using Zoho Calendar. Taking a few extra minutes to set up the calendar correctly can save you time in the long run.
How to Setup the Calendar to Start on Sunday in Zoho CRM
If you need to get your calendar up and running quickly, Zoho Calendar makes it easy. Setting it up to start on Sundays or any other day of the week you want is as simple as a few clicks. It’s also possible to adjust, such as customizing what day the week begins and switching between different views.
Here’s how you can get started:
- Log into your Zoho Calendar account.
- Navigate to Settings > General > Calendar Preferences.
- Select Sunday or another day of the week you want from the Start of Week drop-down menu.
- Click Save Changes to confirm your selection.
Now you can access a calendar set up with a Sunday or any day of the week you choose to start every time you log into your Zoho Calendar/zoho crm account! You can view the entire week at once to plan your workday or ensure you attend all the events in your busy routine.
Zoho Calendar Integrations
You can integrate Zoho Calendar with your other third-party or zoho family apps. This modern technology integration capability makes managing multiple projects across all your accounts and activities easy and stays organized.
Here are a few of the many integrations available for Zoho Calendar:
- Zoho Projects – Organize tasks, appointments, and resources for projects efficiently.
- Zoho Books – Get better insight into team availability and resource constraints.
- Zoho Sheet – Combine data from a spreadsheet into one calendar view
- Slack – Receive notifications in Slack whenever an event is created, updated, or deleted from your calendar.
- Office 365 – Sync meetings between Outlook Desktop/Web and Zoho Calendar.
On Zoho’s website, you can explore even more integrations with third-party services like Google Drive, Todoist, Zapier, Salesforce, DropBox, and more. With these integrations, you can add events to your calendar anywhere – right from your Gmail inbox or Slack chatbot – making it easy to stay on top of all your commitments.
Zoho Calendar Clickup Integrations
Integrate Zoho Calendar with Clickup to quickly and easily manage tasks, appointments, and events. With this integration, you can create tasks from your calendar, schedule meetings with contacts in Clickup, and more.
You can install the integration within a few clicks on the Zoho Marketplace. Once installed, you can add tasks to your calendar and reference the due date in ClickUp. You can also set reminders for yourself or share events with contacts or colleagues.
The integration also allows you to sync your calendar events across multiple platforms, including Gmail, Outlook, Apple Calendar, Google Play Store, and more. This integration ensures that your important events are always up to date, no matter where you work or your device.
Lastly, not only does this integration save time, but it also helps ensure accuracy for all calendar entries and relevant event details. This feature helps streamline communication among team members and creates better transparency between everyone involved in a project or task.
How to Setup Sync with Zoho Calendar
One of the most valuable features of Zoho Calendar is its ability to sync with other calendars. This sync capability allows you to keep track of events in one calendar while still being able to access the same information from another calendar. Setting up a sync is super easy.
- First, open your Zoho Calendar and select the ‘Settings‘ option.
- Then select the ‘Calendars‘ option.
- Choose ‘Manage Calendars.’ From here, you can add a new calendar or update existing calendars.
- Once you have selected which calendar you want to sync with, click the ‘Sync‘ button.
- This sync function will open the “Sync Settings” window, where you can customize exactly how your calendars sync – for example, what type of information gets synced (events, tasks, etc.), which events get synced (from a specific date range), or if both directions of syncing are enabled (to/from).
- When you have finished customizing your settings, click “Save Changes,” and that’s it! You now have a two-way synchronization between Zoho Calendar and whichever calendar you choose.
Syncing Zoho Calendar with Outlook
If you need to stay on top of your daily tasks and events, being able to sync Zoho Calendar with Outlook could be a huge help. This integration lets you quickly move from one program to another without manually entering information.
Here are some key reasons why syncing Zoho Calendar with Outlook is so beneficial:
Features
With Zoho Calendar and Outlook integration, you can easily:
- View information from both programs in one convenient place.
- Manage multiple calendars in one view.
- Share events, tasks, and notes between the two programs
- Need to add an event or task? Just enter it in either program or have it automatically updated in the other one.
How to Sync zoho Calendar with Outlook?
Syncing with Outlook is straightforward.
- First, you must log into your Zoho account.
- Select the “Integrations” menu option from the left-side navigation.
- On the Integrations page, search for Outlook.
- And click the “Connect” button that appears.
- You will then be cued to enter your Outlook credentials and follow the different authorization steps.
Once you finish, Zoho and Outlook will connect automatically. You can access the Outlook calendar entries in Zoho and vice versa. You can also change one and instantly reflect it in the other.
For more information on how to use Zoho Calendar with other third-party software and its features, you can access the Zoho Calendar help page [or you can contact us through the contact page, and we will be pleased to help you with your queries]. You will find all the information [we should have put up here] required to get started and make the most out of the calendar application there.
Overall, Zoho Calendar has much to offer, and its integration with Outlook makes it even better. With all its features, it is worth a try if you require a reliable and efficient calendar application.
Zoho Calendar Alternatives
If you’re considering an alternative to Zoho Calendar, you’ll look into some of the other top calendar applications. Monday.com Calendar is the obvious choice and can sync with Zoho Calendar, but many others offer great features.
Some of the alternatives you should consider include the following:
- Microsoft Outlook
- Google Calendar
- Any.do
- Acuity Scheduling
- Apple Calendar
- SimplyBook.me
- Chili Piper
- Team up Calendar
- Calendly
- Doodle
- Asana
- Monday.com
- Tidy Cal
- Fantastical
- Basecamp
- Morgen.so
Features of Each Alternative
Microsoft Outlook – Outlook’s calendar feature is one of its most popular features, and it’s easy to understand why. Whether using the desktop or web version, setting up appointments and managing tasks is a breeze. It also integrates with many other Microsoft applications.
Google Calendar – Google Calendar is a popular choice for those looking for a functional yet straightforward scheduling solution. Its simplified user interface and convenient integrations with other Google services like Gmail and Maps make it attractive for those looking to get organized quickly. As one of the oldest and most popular calendar solutions, Google Calendar is as reliable as it is feature-rich; while most users are familiar with its essential functions, the tool boasts various advanced features, such as reminders and travel times help users stay on top of their schedule.
Any.do – Any.do has quickly become one of the top calendar solutions with its user-friendly design and gamified experience that turns organizing into a fun task instead of a chore. Its strong focus on productivity makes it ideal for busy individuals who must always stay on their schedules.
Acuity Scheduling – Acuity Scheduling provides users with an intuitive design that, after a few uses, becomes second nature to navigate around to manage tasks and calendars easily on any device or platform– even offline!
Apple Calendar – Apple users rejoice! If you’re an iPhone user, Apple Calendar is your go-to option when it comes to keeping track of your schedule; not only does it offer an easy way to create events, but everything from notifications to the smoothness in navigation is designed in an elegant way that lets you be productive without feeling overwhelmed by too many features.
SimplyBook.me – for those who wish to take their calendar app one step further, SimplyBook.me is the perfect option. This calendar has a powerful, AI-based assistant to help you stay on schedule and get more out of meetings. It even offers a few different views you can customize to suit your needs best.
Chili Piper – Chili Piper is a great way to stay systematized and on top of your schedule. It’s designed with a minimalistic look and offers many features to keep you organized. It integrates with other services like HubSpot and Slack and supports various platforms.
Team up Calendar – Team up Calendar offers advanced features to keep teams organized and productive. It has a streamlined design, makes it easy to use, and provides a wide range of features, such as group calendar views, event reminders, and customizations, to ensure that everyone is updated with their schedule.
Calendly – Calendly is an easy-to-use scheduling app that offers many features to help streamline your calendar. From automated reminders to the ability to book events from any device– even from within emails– Calendly makes it super easy to coordinate meetings, even with people from outside your organization.
Doodle – if you’re looking for a more creative approach to scheduling and organizing your Calendar, Doodle is the perfect option.
Asana – A complete project management system, Asana lets users put their tasks and to-dos into a calendar view to keep track of their duties and obligations positively. Full of features, Asana doesn’t leave users out by offering integration with over 50 tools.
Monday.com: A project management software that helps keep projects on track and works wonders for keeping team members in sync. Employing various automation tools to keep things running smoothly, Monday.com also has a native calendar feature that lets users store and share calendars with their team members.
Tidy Cal: If what you’re looking for is a calendar integrated with project management, look no further than Tidy Cal; this simple yet powerful tool lets users create tasks, assign them to specific people, and keep track of deadlines and progress all in one place.
Fantastical: A powerful and flexible calendar solution for Mac, iPhone, iPad, and Apple Watch users, Fantastical keeps users connected to their schedule by syncing events to their device’s native calendar and sending alerts throughout the day.
Basecamp: A complete suite of tools for project management, Basecamp also contains a vital calendar component that helps keep projects organized, tasks assigned, and communication efficient so that teams can stay on top of their workflows and deadlines.
Morgen.so: A powerful yet straightforward scheduling app, Morgen.so makes coordinating events and tasks between multiple users easy. With the ability to set reminders, share calendars, and even embed events into websites, Morgen.so is the perfect tool for staying connected and organized.
These alternatives have unique designs and functionalities, so you can pick one and try it out to find out which best suits your needs. They also offer varying levels of support for third-party software integrations, so it’s essential to research each before settling on one.
In the meantime, check out our blog for more updated information about each alternative. You can comment on this post about which alternative you would like us to do a full review or subscribe to our newsletter to receive updates before we post them.
Conclusion
At its core, Zoho Calendar is an easy-to-use, reliable, and secure tool to help manage your schedule. It’s packed with features that can help you be more productive and doesn’t cost an arm and a leg. With the ability to set up groups and even sync with Google Calendar, you can get up and dash. Moreover, it is free, so you can dip your toes in the water and see if it’s the right tool for your needs. Try it and see what Zoho Calendar could do for you.
Check out the zoho help portal for more info.